Cape Fox Facility Services is seeking a Procurement Technician to join our team in Hamilton, MT in support of the NIH.

• Assists in the preparation and verification of contracts and associated documentation to prepare a complete contract package.
• Maintain all purchase order files, both current and closed.
• Ensure that all files are complete and in order and that final payment has been made before closing out.
• Coordinate destruction of files identified by the Contracting Office.
• Validates receipt of requested items by reviewing packing slips.
• Follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems.
• Ensure the resolution of unpaid invoices by researching missing and incomplete orders.
• Maintains invoice reporting logs.
• Log contract modifications and contract awards.
• Resolves invoice problems in coordination with the purchasing agent or contracting officers.
• Follow-up to assure receiving is entered timely and invoices are paid promptly.
• Troubleshoot invoice problems; correspond with OFM for resolution of issues.
• Contact vendors to clarify various questions on invoices, ACH information, and discrepancies in shipments and receiving documents.
• Ensure the resolution of unpaid invoices by researching missing and incomplete orders
• Maintain invoice work logs.
• Prepare weekly status reports of paid and unpaid invoices.
• Contact receiving officials to expedite receiving in NBS systems.
• Validate quantities on orders with Requestors and Vendors.
• Maintain constant communication written and oral with AMOB Purchasing Agents, Office of Financial Management personnel, Institute Receiving Officials, and Vendors.
• Research, distribute, and file packing slips of orders that have been placed by AMOB purchasing agents as they come in.
• Provide support with other tasks to Purchasing Agents and Team Leaders of the Acquisition Branch as requested.
• Update the Receiving Officials list.
• Process incoming and outgoing procurement mail, route, log, and track all incoming and outgoing AMOB documents.
• Prepare a variety of acquisition documents in final form, including Statements of Work, Synopses, Determination, and Findings, and Buy America Waivers using Microsoft Word.
• Organize data on procurements, vendors, and government customers.
• Perform quality assurance on data related to procurements.
• Make recommendations for improving record keeping, data tracking, and data utilization.
• Reconcile invoices.
• Edit and format procurement documents, correspondence, and memos.
• Provide task support and complete special projects for AMOB Acquisitions Management and Operations Branch.

Cape Fox Corporation, its subsidiaries, and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries, and affiliates offer preference to Cape Fox Corporation shareholders, descendants, and other Native Americans pursuant to Public Law 100-241.