Taxable Entity

ALUTIIQ COMMERCIAL ENTERPRISES LLC

Job Title

Secretary I

Location

MT Billings WAPA IBEW 1959 - Billings, MT 59101 US (Primary)

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$17.52 Hourly

Education

High School / GED

Travel

None

Security Clearance Required: None

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

The Secretary l will provide administrative support services to Western Area Power Administration (WAPA) using existing systems and software to include Microsoft Office Suites.

General Duties:

• Making travel arrangements which includes booking travel; creating authorizations before the traveler goes and creating vouchers when they return and attaching receipts, and helping out with travel issues and regulations.
• Memo and letter processing, which includes editing and formatting letters, letter agreements and memos sent by authors.
• Logging proposed and executed contracts in ShaRC, and emailing the internal copies to recipients for both proposed and executed contracts.
• Uploading contracts to SharePoint and as necessary moving contracts from Active to Inactive folders
• Scheduling interviews
• Organize mass mailings which includes printing labels, labeling envelopes and stuffing envelopes, as well as emailing the internal copies to recipients
• Overnight original contracts to CSO once a quarter

Clerical Duties and Administrative Support:

• Perform administrative support as needed.

Backup Duties:

• Alternate backup phone coverage for front counter
• Alternate backup for Calendar scheduling
• Alternate backup for Filing, Copies, Fax, Routing and Records Management
• Alternate backup for Badging/fingerprinting access duties

REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Must be US Citizen
• High School Diploma or Equivalent
• Must be able to obtain and maintain Government approval
• Ability to work independently on routine office tasking and work efforts
• Communicate effectively orally and in writing

Afognak Native Corporation, Afognak Commercial Group, LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender expression or gender identity (including transgender status), sexual orientation, marital status, military and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws ("protected status").

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate's experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O'Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client-customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company's Career page.